magazine Production & office ADMINISTRATOR

Signature Media is looking for an outgoing, organised and hard-working Magazine Production & Office Administrator 

The role includes managing/trafficking advertising material and bookings, liaising with editors on editorial deadlines, image research, chasing magazine subscriptions and ensuring the office runs like a well-oiled machine. The role will see you working closely with the design, editorial, sales and marketing teams.

Responsibilities include

  • Liaising with clients on advertising material

  • Collating and checking/proofing ads for magazines and online content

  • Sending contracts to clients

  • Administration & office organisation

  • Developing and growing distribution and subscriptions

  • Liaising with editors in regards to editorial deadlines

  • Creating sales reports and supporting the sales team

  • Managing data spreadsheets

  • Ensuring the office is kept well organised and tidy

  • Attending events and work functions, data entry and staff support

You will

  • Be highly organised - you will need strong organisational ability to succeed in this role

  • Have a positive attitude & be willing to learn

  • Have strong attention to detail

  • Have Excellent communication skills both written and spoken

  • Be able to manage multiple projects at one time

  • Have advanced Microsoft Office skills in particular, Excel

  • Have a desire to succeed and grow within the company

  • Be self-driven, able to work autonomously and able to get on with the job at hand (able to complete tasks quickly and accurately)

  • Have a desire to deliver the best possible results

Benefits include

  • A passionate, fun and supportive group of colleagues

  • Youthful culture

  • Opportunities for training and development

  • Opportunity to learn other areas of the business including social media, editorial and online

  • Travel opportunities for high achievement

About us

Signature Media is Australia's largest independent publisher of luxury and family travel titles. We are a well-established, forward-thinking and fast-expanding publishing company. Our titles include; Signature Luxury Travel and StyleHolidays with Kids, Five Star Kids, Ski & Snowboard with KidsCaravan and Camping with Kids and LATTE – Australia's only luxury travel trade e-newsletter.

To apply please send a cover letter outlining why you are the ideal applicant for this role and your resume to or call Cara on (02) 9406 4400 with any questions.